Free Communication instructions

How to prepare your presentation:

General Information

• Please use the Microsoft PowerPoint* (*pptx), or Adobe Acrobat Reader (.pdf) to guarantee compatibility with on-site equipment
• We recommend saving your PowerPoint presentation in PPTX format
• Please note that we cannot guarantee the quality of Apple-based presentations. Please check their Windows compatibility in advance (at least 2 hours before your session starts).
• Presentations should be in 16:9 format (landscape) to match the on-site screens

Pictures/Videos

• JPG images are the preferred file format for inserted images. GIF, TIF or BMP formats will be accepted as well
• Images inserted into PowerPoint are embedded into the presentations. Images that are created at a dpi setting higher than 250 dpi are not necessary and will only increase the file size of your presentation. Try to avoid overloading your presentation with unnecessary images
• If your presentation contains videos, please test it on the on-site PC in the Speakers Ready Room several hours before your session. Generally, the MP4 format should work with no difficulties. Videos inserted into MS PowerPoint 2016 and higher versions are embedded into the presentations

• During your lecture, you can use remote control for controlling your presentation
• All presentation equipment will be prepared in the lecture hall
• Personal laptops are not permitted for use during presentations
• We highly recommend that you upload your presentation online in advance using the congress platform by 01 September
• All presentations will be deleted from all on-site PCs after the event

How to upload your presentation online:

• Upload your presentation directly to the platform
• After logging in, visit the “Personal Page” found in the top right corner under your name

• To upload a presentation, click on “Upload presentation”

• Select your presentation file from your computer and upload it
• If you upload your presentation online, we highly recommend that you check it in the venue at the Speakers Ready Room
• The size of the presentation must be no larger than 200 MB
• Supported file types are PPTX, PDF and MP4 video (older versions of PowerPoint PPT are not supported)
• In case you have saved your presentation in an older version of PowerPoint PPT, please save it again in the new PPTX version. This is possible with newer versions of MS PowerPoint 2013 and above
• Once your presentation is successfully uploaded to the platform, your presentation will be ready to present. Always arrive at the hall early and check with the technical staff that your presentation is indeed uploaded

How to submit your presentation on-site:

How to save your presentation

• Please save your presentation in one of the following discs or medium: 
  • USB flash disk
  • External portable HDD/SSD
• Save all files associated with your presentation (PowerPoint file, movie/ video files, etc.) to one folder/location
• If you are presenting more than one presentation during the event, save different presentations to different folders and name them clearly with the presentation code to avoid onsite misunderstandings and problems
• Always make a backup copy of your presentation and save it on a different portable disc or medium than the original presentation

How to submit your presentation on-site 

• All session halls are equipped with standard PowerPoint presentation facilities. You must submit your presentation at the Speakers Ready Room at least 60 minutes before the start of your session with your USB stick/external portable HDD/SSD. If your speech is scheduled for a morning session, please submit it the day before.
• The Speakers Ready Room is located in Hall G4, and a technician will be available to assist you with any technical needs. Due to the online presentation system, all speakers are required to use the provided PC on-site.

The Speakers Ready Room is located in Hall G4.

Opening hours for Speakers Ready Room:

In case of no-show or non-upload your abstract will be removed from the official programme and from the abstract supplement to be published in the International Journal of Dentistry in November.